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Administrative Assistant/Receptionist

Full-Time Position

 Job objectives are to welcome on-site guests/clients, be an organized team player with a positive attitude, that will help run, manage and support the operations side of the business so the Broker and Agents on our team can focus on selling real estate.

To Apply, Please Email Your Resume to [email protected]


  • Input, Maintain & Update MLS information for designated Listings
  • Greeting and Directing Visitors
  • Organize and Maintain weekly Agent scheduling shifts for all sales outlets
  • Manage all Compliance documents in our system to facilitate paperwork for agent commissions
  • Maintain and Organize detail list for entry & access codes to listing and showing requests
  • Provide support to other team members on Internal Broker Systems
  • Create Brochures and MLS flyers for Listings as needed by the Broker & Operations Manager
  • Customize and update new listings on our website, listing boards, and other marketing outlets
  • Maintain & Fill all on property brochure boxes/outlets weekly
  • Update agent materials: HOA and other community documents as directed by OM
  • Customize and Update utility & local information sheets for new buyers and correlating website pages
  • Create pre-listing sales packets for potential listing and agent appointments
  • Maintain incoming and outgoing showing requests, schedules, & following up for feedback
  • Help manage inspection scheduling, paperwork & follow-up on all applicable listings
  • Order, Assign & Maintain all office signs (For Sale, Sold and Riders) as well as Removal and Storage
  • Assign, Remove and monitor all lockboxes for Office Listings
  • Prepare, Preview, and give access for properties for showing and photography appointments
  • Assist Broker of Schedule repairs and resolution items from inspection reports
  • Handle all listing related activities as needed by the Broker
  • Assist when needed at Agent Sales Desk, Broker Opens and Other Real Estate Events
  • Organize and Set up professional photography/ virtual tours for MLS listings & websites uses
  • Proofreading materials (MLS, ads, brochures) for accuracy
  • Order and or/ Bid out prices from marketing vendors, office equipment and or office supplies
  • Maintain your TB CRM system, network emails, daily checklists, Data Entry, Filing
  • Provide feedback or recommendations to internal systems and operations for team
  • Assist with Broker with client closing gifts/cards/ note cards etc
  • Coordination of advertising opportunities and/or open houses
  • Prepare and coordinate Cards/gifts for Clients, Vendors and Internal Departments
  • Schedule appointments and meetings as needed by the Broker



Have an understanding of all Microsoft platforms, (Word, Excel, etc.)

Proficient with Computers


Time Management

Good Communication on/off the phone

Critical Thinking Skills

Looking for someone with a great attitude that can be resourceful when presented with work obstacles.